The Bollard toolkit · 19 free tools
Free procurement tools for teams buying across many sites.
Free tools for the purchasing jobs that restaurant groups, hospital networks, contractors and universities do every week: purchase orders, spend leakage, par levels and audit controls. Each one has its own page and does one job.
No sign-up
Open a tool and start. No email address or trial needed.
Private by design
Calculations run in your browser. Nothing is uploaded unless you ask us to email you a result.
Files you can use
PDFs and CSVs you can send to a vendor, a board or an auditor.
Works anywhere
On the office desktop or a phone at the loading dock.
19 tools · 19 live
I.Spend & Leakage
For CFOs & Finance Directors
- Live
Maverick Spend Leakage Calculator
Estimate what off-contract buying costs you per category, per site and across every site.
CFO · Finance Director
- Live
Early Payment Discount ROI Calculator
Turn terms like 2/10 net 30 into an annual rate and see what slow approvals cost you.
Controller · AP Manager
- Live
Contract Price Compliance Checker
Compare invoice lines with your contract price list and draft the credit claim.
AP Controller · Category Manager
- Live
Cost per Purchase Order Calculator
Add up the people-time behind each PO, from request to payment, and compare with benchmarks.
CFO · COO
II.Purchasing Documents
For Purchasing Managers, Buyers & Vendors
- Live
Purchase Order Generator
Create a PO with ship-to sites, pack sizes, cost centres and approval lines, then download a PDF.
Purchasing Agent · Site Manager
- Live
Goods Receiving Note Generator
Record what arrived against the PO, including shorts, damage and temperatures, and get it signed.
Site Chef · Lead Nurse · Receiving Clerk
- Live
Invoice Generator
A clean, professional PDF invoice for services, catering, consulting or one-off supply. No PO needed.
Service provider · Caterer · Consultant
- Live
PO Invoice Generator
Invoices with the PO references and ship-to sites that enterprise accounts payable teams check for.
Supplier AR · Account Manager
- Live
PDF Document Signer
Sign a PO, supplier contract or delivery note: add a drawn or typed signature, the date and your name to any PDF.
Buyer · Site Manager · Supplier
- Live
Supplier SLA Generator
Draft fill-rate, OTIF, substitution and price-hold clauses with a service-credit schedule.
VP Procurement · Category Manager
III.Inventory & Stock
For Operations & Warehouse Leads
- Live
EOQ Calculator with Price Breaks
Economic order quantity with vendor price breaks, case-pack rounding and shelf-life limits.
Materials Manager · Inventory Planner
- Live
Safety Stock & Reorder Point Calculator
Get reorder points and par levels from usage, lead-time variability and a target service level.
Warehouse Lead · Site Chef · Nurse Manager
- Live
Par Level Calculator
Set par levels for a delivery schedule and see exactly how much to order today, for one item or a whole par sheet.
Kitchen Manager · Supply Room Lead
- Live
Inventory Carrying Cost Calculator
Add up capital, storage, shrinkage and spoilage to find what holding stock really costs.
CFO · Operations Director
- Live
ABC-XYZ Analysis Tool
Sort a SKU list into Pareto classes and get a recommended stock policy for each group.
Inventory Planner
- Live
Expiry Risk & Inter-Site Transfer Planner
Find stock that will expire before it is used and suggest transfers to sites that need it.
Multi-site Ops Director · Pharmacy Lead
IV.Governance & Controls
For VPs of Procurement & Internal Audit
- Live
Three-Way Match Tolerance Calculator
Test price and quantity tolerances to balance exception workload against invoice leakage.
AP Controller · Internal Audit
- Live
Approval Matrix Builder
Set approval thresholds by role, category and site, and catch segregation-of-duties conflicts.
VP Procurement · CFO
- Live
Duplicate Invoice Checker
Fuzzy-match invoices by number, amount, date and vendor to find duplicate payments.
AP Manager · Internal Audit
Guides
The working behind each tool
- Maverick Spend Leakage CalculatorMaverick spend: what it costs a multi-site business, and how to stop it
- Three-Way Match Tolerance CalculatorThree-way match tolerance: how to set it without burying AP in exceptions
- Early Payment Discount ROI CalculatorEarly-payment discounts: what 2/10 net 30 is worth, and why most get missed
- Contract Price Compliance CheckerContract price compliance: how to catch supplier price creep before you pay it
- Approval Matrix BuilderApproval matrix: how to set purchasing limits people don’t work around
- Duplicate Invoice CheckerDuplicate invoices: why exact-match checks miss most of them
- Purchase Order GeneratorWhat a purchase order must include, and what breaks when it doesn’t
- Goods Receiving Note GeneratorGoods received notes: how to receive a delivery so you only pay for what you kept
- PO Invoice GeneratorInvoicing against a purchase order: why invoices get held, and how to get paid first time
- Supplier SLA GeneratorSupplier SLAs: the service levels, price terms and credits a multi-site buyer should agree
- PDF Document SignerSigning PDFs electronically: what holds up, and how to prove the document wasn’t changed
- Invoice GeneratorWhat to include on an invoice so it gets paid on time
- Par Level CalculatorPar levels: how to set them so a site doesn’t run out between deliveries
- Safety Stock & Reorder Point CalculatorSafety stock: how much you need, and why late deliveries matter more than busy days
- EOQ Calculator with Price BreaksEconomic order quantity: when the textbook answer costs you money
- Inventory Carrying Cost CalculatorInventory carrying cost: what stock really costs to hold, and why spoilage can top the list
- ABC-XYZ Analysis ToolABC-XYZ analysis: which items deserve your attention, and how to stock each one
- Expiry Risk & Inter-Site Transfer PlannerExpiring stock: how to find it early and move it to a site that will use it
- Cost per Purchase Order CalculatorCost per purchase order: where the money goes, and which step to fix first
- Three-Way Match Tolerance CalculatorWhat is three-way matching?
- Purchase Order GeneratorPurchase requisition vs purchase order: what is the difference?
- Cost per Purchase Order CalculatorThe procure-to-pay process, step by step
Why these tools exist
These tools cover one site at a time. Bollard runs the same work across all of them.
The free tools are built on the same logic as Bollard, applied to one site at a time. Bollard runs it continuously across every location: contracted catalogs, approval routing, receiving and three-way match in one place.
Free tools
Calculators and document builders for organisations that buy across many sites.
Runs in your browser
I. Spend & Leakage
II. Purchasing Documents
III. Inventory & Stock
IV. Governance & Controls
Free tools, no sign-up. Your figures are processed in your browser and are not uploaded to a server unless you ask us to email you a result. Results are estimates for planning and do not constitute financial, legal or tax advice.